Asian American Arts Alliance

POSITION
Assistant, Special Events and Fundraising

DEPARTMENT
Planning and Development 

JOB DESCRIPTION
Lincoln Center for the Performing Arts (LCPA), one of Lincoln Center’s eleven resident organizations, serves a unique role on the Lincoln Center campus, serving as the landlord of the sprawling 16-acre complex, overseeing day-to-day operations, security, and maintenance. This also includes the management of major construction and renovation projects, space rentals, and coordination of outdoor public events. 

LCPA is also a leading arts presenter, showcasing a dynamic array of music, dance, and theatre on its stages, curating the American Songbook, Great Performers, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors, White Light Festival, and David Rubenstein Atrium series as well as overseeing production for the PBS series, Live From Lincoln Center. 

Lastly, Lincoln Center Education (LCE), which is part of the LCPA umbrella, strives to help young people in New York develop skills in problem solving, collaboration, communication, imagination, and creativity through their engagement with the arts. In doing so, LCE works to develop teaching artists and oversees community, family, and school programming across the boroughs of New York City. 

Reporting to the Associate Director, Fundraising and Special Events in the Planning and Development Department, the Assistant, Special Events and Fundraising will support the special events department in planning 10 major fundraising galas as well as approximately 60 additional events per year, ranging from small intimate cocktail parties to events for 800+ guests.

PRIMARY RESPONSIBILITIES
• Assist in the full range of day-to-day department operations and assist other team members and team goals as needed 
• Support department events and galas as needed, including providing on-site day-of support 
• Update and disseminate internal special calendar and coordinate updates to external calendar and event websites
• Communicate with New York City Special Events groups regarding date checks
• Communicate with internal Venue Sales team to hold and reserve campus venues
• Shepard contracts through internal review process with legal department 
• Process payments and other expenses, communicating with Accounting about any issues
• Research and update databases with new addresses or information as needed
• Maintain inventory of event supplies (ticket envelopes, stamps, place cards etc.)
• Compile and maintain guest lists for all prep meetings and events
• Assist with mailings and make follow-up calls 

QUALIFICATIONS
• 1-2 years of experience at a nonprofit or cultural institution 
• Strong interest in events required; past experience working in events a plus
• Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential; prior Pledgemaker experience preferred but not required 
• Strong organizational skills and attention to detail, with strong prioritization instincts
• Excellent interpersonal, written, and verbal skills and customer service orientation
• Ability to multi-task and juggle many projects simultaneously and work effectively under pressure.
• Excellent flexibility and collaborative nature
• Strong results orientation and an ability to take initiative
• Excellent judgment and solutions-orientation 
• Must be able to work evening events approximately 50 times per year, plus weekends when needed
• Bachelor’s degree or equivalent combination of education and experience

SUBMISSION PROCEDURE 
All candidates should submit a resume and cover letter using the link below. Cover letters, outlining your interest in Lincoln Center and your salary expectations, are required for applications to be considered complete. Submissions without cover letters will not be reviewed. 

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruit...

Internal candidates should submit an application via the employee portal. 

It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. 

LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. 

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