Asian American Arts Alliance

POSITION

Coordinator, Special Events and Fundraising

DEPARTMENT

Planning and Development

JOB DESCRIPTION

Lincoln Center for the Performing Arts (LCPA), one of Lincoln Center’s eleven resident organizations, serves a unique role on the Lincoln Center campus, serving as the landlord of the sprawling 16-acre complex, overseeing day-to-day operations, security, and maintenance. This also includes the management of major construction and renovation projects, space rentals, and coordination of outdoor public events. 

LCPA is also a leading arts presenter, showcasing a dynamic array of music, dance, and theatre on its stages, curating the American Songbook, Great Performers, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors, White Light Festival, and David Rubenstein Atrium series as well as overseeing production for the PBS series, Live From Lincoln Center. 

Lastly, Lincoln Center Education (LCE), which is part of the LCPA umbrella, strives to help young people in New York develop skills in problem solving, collaboration, communication, imagination, and creativity through their engagement with the arts. In doing so, LCE works to develop teaching artists and oversees community, family, and school programming across the boroughs of New York City. 

Reporting to the Associate Director, Fundraising and Special Events in the Planning and Development Department, the Coordinator, Special Events and Fundraising will manage Membership events for Lincoln Center’s highest-level donors and one-time and annual events for LCPA’s President, Chair, and Board of Directors. They will support the special events department as a whole and participate in the department’s other events including 10 major fundraising galas as well as approximately 60 additional events per year, ranging from small intimate cocktail parties to events for 800+ guests.

 

PRIMARY RESPONSIBILITIES                                                                 

  • Book event venues and book entertainment and/or secure performance tickets
  • Write text, communicate design direction, and assist in the editing and review process of all event materials including but not limited to: event fact sheets, reply forms, solicitation letters, save-the-dates, invitations, events journals, or programs
  • Manage event mailings and coordinate and track follow-up to confirm support
  • Facilitate data entry of event responses and track event income
  • Compile and maintain guest lists for all prep meetings and actual events
  • Develop and maintain event budgets and prepare financial reports
  • Secure bills from all outside vendors for review and payment
  • Coordinate production meetings with caterers, event designers and venue contacts
  • Manage contracts with venues, vendors, and artists
  • With guidance, work with caterers and florists to plan menus and event design concepts
  • Provide on-site management of events
  • Working with the Senior Director to coordinate table assignments and venue seating
  • Provide additional support to the special events team and Planning and Development team as needed

 

QUALIFICATIONS

  • 3+ years of events experience at a nonprofit or cultural institution, with a focus on fundraising and development
  • Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential; Pledgemaker experience preferred but not required
  • Strong organizational skills and attention to detail, with strong prioritization instincts
  • Superb interpersonal skills and commitment to donor experience
  • Excellent written and verbal skills
  • Ability to multi-task and juggle many projects simultaneously and work effectively under pressure.
  • Excellent flexibility and collaborative nature
  • Strong results orientation and an ability to take initiative
  • Excellent judgment and solutions-orientation 
  • Must be able to work evening events approximately 50 times per year, plus weekends when needed
  • Bachelor’s degree or equivalent combination of education and experience

 

SUBMISSION PROCEDURE   

All candidates should submit a resume and cover letter using this link. Cover letters, outlining your interest in Lincoln Center and your salary expectations, are required for applications to be considered complete. Submissions without cover letters will not be reviewed. 

Internal candidates should submit an application via the employee portal. 

  

It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law.  

LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.  

 

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