Assistant to the Artistic Director
Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus, which is home to 11 separate resident organizations. LCPA presents over 350 performances annually throughout our different performance series including American Songbook, Great Performers, Live from Lincoln Center, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors and White Light Festival.
In addition, LCPA supports an array of programs for Lincoln Center Education including its community and family programming. Further, LCPA supports initiatives related to events at the David Rubenstein Atrium, LC Kids, as well as numerous key institutional initiatives and projects.
As the Assistant to the Artistic Director, you will provide critical administrative support to the head of our Programming team and get a behind the scenes look into the vibrant programming across Lincoln Center.
- Executing contracts and settlements (artist, co-presentation, and commissioning agreements) once terms are set with artist managers, producing organizations, and music publishers.
- Managing schedule and providing administrative support to AD such as screening calls, coordinating meetings, preparing T&E reports, preparing travel itineraries, and proofreading correspondence.
- Managing the maintenance of departmental database, ArtsVision. Establishing standard operating procedures for database, suggesting and leading changes to current procedures, as needed. Enforcing compliance with procedures across all database users. Ensuring the integrity and cleanliness of the data.
- Monitoring financial information for AD, including allocated funds for budgeted and projected figures. Tracking performance and series budgets.
- Trafficking materials between Programming, Marketing and PR (ie: brochure production, advertisements, articles and press releases).
- Completing quarterly royalty reports with music licensing firms ASCAP and BMI.
- Building itineraries, arranging transportation and hotel for artists, when necessary.
- Preparing purchase order requests, processing vendor invoices, processing payments to artists and Venue Hall bills through the Purchasing and Finance Departments.
- Preparing monthly accruals for Accounting. Acting as departmental liaison between Programming and constituent organizations
- Managing departmental administrative affairs including operational needs of Programming team and liaising with other LCPA departments; Organizing regular staff and interdepartmental meetings, maintain supplies and coordinating technical support from IT.
- Minimum three years of experience working with and/or supporting a senior executive
- Strong organization skills and attention to detail, with an ability to multitask and prioritize effectively
- Excellent leadership skills
- Ability to work effectively under pressure with a strong problem0solving skills and ability to take initiative when necessary
- Excellent written and verbal communication skills; professional phone manner
- Must exhibit excellent judgement and flexibility
- Genuine interest in classical music and the performing arts
- Strong computer skills and proficiency in Word, Excel, PowerPoint, and database programs required
- Strong quantitative skills with some bookkeeping experience preferred
- Bachelor’s degree in a related field or an equivalent combination of education and experience
- Availability to work weeknights and weekends on a regular basis to support programming department needs
Please send a cover letter (including your salary requirements and interest in Lincoln Center) and resume to our firstname.lastname@example.org inbox. Submissions without cover letters will not be reviewed.
Please list: Assistant to the Artistic Director in the subject line.
Internal candidates should contact a member of the Human Resources Department directly.
Lincoln Center for the Performing Arts is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.