Asian American Arts Alliance

Job Opportunity: Poets & Writers Magazine Advertising Assistant

ADVERTISING ASSISTANT, Poets & Writers Magazine

The advertising assistant is responsible for selling, processing, and formatting all classified advertising and job listings for Poets & Writers Magazine and In addition, the advertising assistant works closely with the associate publisher to prospect new accounts and maintain relationships with clients. Reports to the associate publisher.

Responsibilities include:

  • Provide customer service and process orders for all classified advertising
  • Contact classified advertising prospects for each print issue and digital publication
  • Coordinate proofreading of the classifieds section with freelance proofreader
  • Flow classified ads into InDesign and make formatting changes
  • Format, style, and post online classified ads
  • Work with associate publisher to develop material to promote classified ad sales
  • Work with associate publisher to research potential advertisers
  • Regularly contact prospects for online job listings and administer job listings on and in the e-newsletter
  • Assist with sales, design, proofreading, and production of display and online advertising
  • Generate and send classified advertising invoices and assist accounting staff with the collections process
  • Organize incoming payments by check for the accounting department and communicate with accounting staff about billing issues and irregularities
  • Participate in meetings and other department activities
  • Represent Poets & Writers at book fairs and industry events

Qualifications and Experience:

  • Excellent organizational skills and an ability to manage multiple tasks
  • Good proofreading skills and an eye for detail
  • Ability to edit following a style sheet
  • Facility with InDesign, Adobe Photoshop, and Adobe Acrobat
  • Familiarity with PC and Mac platforms, a plus
  • Sales and customer service experience, a plus
  • Motivated to reach sales goals
  • Knowledge of accounts payable and accounts receivable procedures, a plus
  • Knowledge of and interest in contemporary literature

To Apply: Please send résumé and cover letter to: Tim O'Sullivan, Associate Publisher, Poets & Writers, 90 Broad Street, Suite 2100, New York, NY 10004 or by e-mail to Attachments must be .doc, .rtf, or .pdf; other file types will not be opened. No calls, please. 

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