Asian American Arts Alliance

Job Opportunity: Poets & Writers Magazine Advertising Assistant

ADVERTISING ASSISTANT, Poets & Writers Magazine

The advertising assistant is responsible for selling, processing, and formatting all classified advertising and job listings for Poets & Writers Magazine and pw.org. In addition, the advertising assistant works closely with the associate publisher to prospect new accounts and maintain relationships with clients. Reports to the associate publisher.

Responsibilities include:

  • Provide customer service and process orders for all classified advertising
  • Contact classified advertising prospects for each print issue and digital publication
  • Coordinate proofreading of the classifieds section with freelance proofreader
  • Flow classified ads into InDesign and make formatting changes
  • Format, style, and post online classified ads
  • Work with associate publisher to develop material to promote classified ad sales
  • Work with associate publisher to research potential advertisers
  • Regularly contact prospects for online job listings and administer job listings on pw.org and in the e-newsletter
  • Assist with sales, design, proofreading, and production of display and online advertising
  • Generate and send classified advertising invoices and assist accounting staff with the collections process
  • Organize incoming payments by check for the accounting department and communicate with accounting staff about billing issues and irregularities
  • Participate in meetings and other department activities
  • Represent Poets & Writers at book fairs and industry events

Qualifications and Experience:

  • Excellent organizational skills and an ability to manage multiple tasks
  • Good proofreading skills and an eye for detail
  • Ability to edit following a style sheet
  • Facility with InDesign, Adobe Photoshop, and Adobe Acrobat
  • Familiarity with PC and Mac platforms, a plus
  • Sales and customer service experience, a plus
  • Motivated to reach sales goals
  • Knowledge of accounts payable and accounts receivable procedures, a plus
  • Knowledge of and interest in contemporary literature

To Apply: Please send résumé and cover letter to: Tim O'Sullivan, Associate Publisher, Poets & Writers, 90 Broad Street, Suite 2100, New York, NY 10004 or by e-mail to tosullivan@pw.org. Attachments must be .doc, .rtf, or .pdf; other file types will not be opened. No calls, please. 

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