Asian American Arts Alliance

Lincoln Center job opportunity: Coordinator, Special Events and Fundraising

POSITION

Coordinator, Special Events and Fundraising

DEPARTMENT

Planning and Development

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus. LCPA presents over 350 performances annually throughout our different performance series including American Songbook, Great Performers, Live from Lincoln Center, Lincoln Center Festival, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors and White Light Festival.

In addition, LCPA supports an array of programs for Lincoln Center Education including its community and family programming. Further, LCPA supports initiatives related to events at the David Rubenstein Atrium, LC Kids, as well as numerous key institutional initiatives and projects.

The Planning and Development team works to galvanize financial support for Lincoln Center’s programming and initiatives, garnering contributions from generous individuals, foundations, corporations and government entities in order to support Lincoln Center’s mission.

Reporting to the Senior Director of Fundraising and Special Events in the Planning and Development Department, the Coordinator, Special Events and Fundraising manages one fundraiser and several donor benefit or Board events, and supports all of the department’s events: 10 major fundraising galas, approximately 60 events per year, ranging in size from cocktails for 15 to galas for 800+.

PRIMARY RESPONSIBILITIES

• Book event venues and book entertainment and/or secure performance tickets for each event
• Write text, communicate design direction and assist in the editing and review process of all event materials including but not limited to: event fact sheets, reply forms, solicitation letters, save-the-dates, invitations, events journals or programs
• Manage event mailings and coordinate and track follow-up to confirm support
• Facilitate data entry of event responses and track event income
• Compile and maintain guest lists for all prep meetings and actual events
• Develop and maintain event budgets and prepare financial reports
• Negotiate and manage contracts with venues, vendors and artists
• Conduct production meetings with caterers, event designers and venue contacts
• Work with caterers and florists to plan menus and event design concepts
• Provide on-site management of events
• Working with the Senior Director to coordinate table assignments and venue seating
• Draft thank you letters and tax receipts for donors and invoices for outstanding monies
• Secure bills from all outside vendors for review and payment
• Assist in the full range of day-to-day department operations and assist other team members and team goals as needed
• Assist and support all other department events and galas as needed

QUALIFICATIONS

• 3+ years events experience at a nonprofit or cultural institution, in fundraising and events required.
• Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential. Pledgemaker experience preferred but not required.
• Ability to be hands-on with all aspects of event preparations and logistics.
• Strong organizational skills and attention to detail, with strong prioritization instincts.
• Excellent interpersonal skills and customer service orientation.
• Must be able to multi-task and juggle many projects simultaneously and work effectively under pressure.
• Must exhibit excellent flexibility and work well in a collaborative and team environment.
• Strong results orientation and an ability to take initiative
• Must exhibit excellent judgment and problem-solving skills.
• Excellent written and verbal communication skills.
• Must be able to work evening events approximately 50 times per year, plus weekends when needed.
• Bachelor’s degree or equivalent combination of education and experience.


SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Coordinator, Special Events and Fundraising in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly.

Lincoln Center for the Performing Arts is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

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