Reports to: Executive Director
Position Type: Full-time, Exempt
About the New England Foundation for the Arts:
The New England Foundation for the Arts (NEFA) is a 501(c)3 organization with an annual budget of $7.5 million. NEFA invests in artists and communities and fosters equitable access to the arts, enriching the cultural landscape in New England and the nation.
As an organization, NEFA values an equitable, diverse, and inclusive world, which we interpret as all people having fair access to the tools and resources they need to realize creative and community endeavors. We acknowledge structural inequities that have excluded individuals and communities from opportunities based on race, gender, disability, sexual orientation, class, age, and geography and strive to counter those inequities in our work.
NEFA is proud to be an equal opportunity employer and is invested in creating an equitable and inclusive working environment and organizational culture. We are committed to hiring individuals who share, value, and support these goals, and who reflect the diversity of the communities we serve. NEFA does not discriminate on the basis of race, religion, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by law.
About the Position:
The Executive Affairs and Special Projects Officer is the principal support staff for the Executive Director and fulfills an array of strategic functions including serving as chief administrative liaison to the Board of Directors and Advisory Council. The person in this position reports directly to the Executive Director. They will assist the Executive Director with special projects including some program initiatives and will work closely with development staff to support fundraising activities and stewardship of individual donors. The Executive Affairs and Special Projects Officer provides an essential communications and logistics interface between the Executive Director and NEFA staff, board, and council members, external partners, and constituents on a day-to-day basis.
The Executive Affairs and Special Projects Officer will be highly organized and able to prioritize and manage multiple and varied projects; have strong administrative, organizational, and communication skills; develop and maintain positive interpersonal relations with all levels of staff, Board of Directors and Advisory Council members, and outside contacts; and exercise a high degree of integrity while managing highly sensitive and confidential information. The Executive Affairs and Special Projects Officer will be able to work effectively both within teams and independently, as well as with remote supervision due to Executive Director travel schedule, to accomplish goals and implement initiatives. The successful candidate works proactively, anticipating needs, conflicts, and opportunities while exercising considerable judgment, initiative, and discretion, and is comfortable advancing projects with remote supervision due to Executive Director’s travel schedule. This is a new position and may evolve over time.
Executive Support – 35%
Governance & Board Relations – 30% of time
Donor Stewardship – 15% of time
Special Projects & Program Support – 10% of time
Connecting & Learning – 10% of time
Does this position supervise others? No
Works with all staff, board, and advisory council members; fields all inquiries and scheduling requests from internal and external contacts, including artists, individual donors, contacts at private foundations, and partners at government agencies; provides logistical and administrative support to the development team.
Some events (3-5 per year) may require work/travel outside of normal business hours.
Financial/Operational Resources Impacted: $50,000
Decision Making/Problem Solving:
Responsible for managing the Executive Director’s calendar and responding to all scheduling requests; preparing all expense reports accurately and in line with NEFA fiscal policies and procedures; planning logistics and agenda items for all board and committee meetings; coordinating meeting material contents with appropriate staff; and collaborating with board members on committee reports.
Salary Range: $50,000 – 55,000
Opportunities for Advancement:
Employees at the officer level are eligible for promotion after two years of employment and having demonstrated satisfactory progress on performance goals as determined by their immediate supervisor.
Physical Demands: travel (occasional), stationary position, sits in a workstation in an open office environment
Mental Demands: computational skills, reasoning, decision-making, detailed work, communication, organizational skills, reading, notetaking
All applicants must submit a resume and cover letter using the online application form at: https://www.nefa.org/about_us/employment. The deadline to apply for this position is Monday, November 11. A review of applications will begin immediately. Applications received after the deadline may not be reviewed if the existing candidate pool is sufficient.