Asian American Arts Alliance

About New York Theatre Workshop:

At New York Theatre Workshop, we work relentlessly to empower visionary theatre‐makers and bring their work to adventurous audiences through productions, artist workshops and educational programs. We nurture pioneering new writers like Hammaad Chaudry and Nathan Alan Davis alongside powerhouse playwrights like Amy Herzog and Ayad Akhtar. We engage inimitable auteur‐directors like Rachel Chavkin and Sam Gold and give invaluable support to tremendous talents like Lileana Blain‐Cruz in the earliest days of their careers. We maintain decades‐long relationships with legendary theatre‐makers like Will Power, Ivo van Hove, Dael Orlandersmith, and Caryl Churchill, whose work has shaped and continues to influence our very idea of what theatre can be.

 

Since our founding in 1979, we've produced over 150 fully‐realized productions including Jonathan Larson's Rent; Tony Kushner's Homebody/Kabul; Doug Wright's Quills; Claudia Shear's Dirty Blonde; Rick Elice’s Peter and the Starcatcher; Glen Hansard, Markéta Irglová and Enda Walsh’s Once; and David Bowie and Enda Walsh’s Lazarus. Enabling our artists to push boundaries generates work like Anaïs Michell’s stirring and unforgettable Hadestown, Geoff Sobelle’s magical and transformative The Object Lesson and Mfoniso Udofia’s epic, sweeping two‐part cycle, Sojourners & Her Portmanteau. NYTW productions have received a Pulitzer Prize, seventeen Tony Awards and numerous Obie, Drama Desk and Lucille Lortel Awards. But that’s not what we’re proudest of. We take the greatest satisfaction from the community we’ve built, and the perspective‐shifting experiences we’ve delivered along the way. We think that theatre can bring people together, change the conversation, and have a profound impact. We feel fortunate to get to support it. If that sounds like something you’re interested in too, we’d love to meet you.

 

About the Team:

Our development team includes four full‐time and two part‐time employees led by the Director of Development, and they oversee all aspects of fundraising for this $6.5 million theatre. The Events Coordinator reports directly to the Special Events Manager and works closely with every member of the development team.

 

About the Position:

  • Is a key member of the development team, responsible for supporting Special Events Manager and fellow team members in all areas of events with a focus on NYTW’s Annual Gala and 40th Anniversary events
  • Manages event vendor operations to include; invoicing, collection of appropriate tax documents, check requests and finance reconciliation
  • Update event budgets, track payments and pledge status, track and update expenses ensuring receipts are properly coded for finance
  • Contributes to Gala success by managing all RSVP’s and guest contact information, gathering and cataloguing Gala tribute ad art, closing on Gala ticket, table, contribution and journal ad payments and tracking guest list and seating arrangements of Gala table hosts
  • Manage Gala acknowledgement process and letter status, draft, update, archive and mail acknowledgement letters ensuring appropriate signatory
  • Manage and track event supplies ensuring appropriate amount of inventory
  • Assist in managing event staff and communications while serving as point person for offsite events ensuring a seamless run of show
  • Conduct research on potential event venues, solicit for and manage venue proposals
  • Assist with Development Committee and Board of Directors meeting preparation and contributes to the success of Board theatre outings
  • Provides support for all 4th Street Bar Association functions

 

About You:

  • You are committed to an equitable and inclusive community
  • You have a passion for theatre, an impeccable eye for detail with an affinity for events planning and management
  • You are committed to open and honest communication
  • You build strong, collaborative relationships with fellow staff, Board members, vendors, donors and event guests alike
  • You are detailed oriented and take pride in creating a memorable experience for event guests.
  • You enjoy a collaborative, team-focused working environment
  • You are a planner, a list-maker, an organizational aficionado

 

Bonus:

  • You have experience working in any aspect of the theatre industry
  • You have experience with events planning and management and knowledge of best practices.
  • You find ways to help you and your teammates work smarter
  • You have experience in fundraising

 

 

This is a part‐time position requiring evening and some weekend hours.  Rate is $15/hour.

 

NYTW is an Equal Opportunity Employer (EOE). We are committed to diversity in all areas of our work, on and offstage. We encourage applicants with a unique cultural perspective inclusive of race, ethnicity, gender identity or expression, class, physical ability and sexual orientation.

 

To apply, please submit a cover letter (please include where you found out about this position), resume and two references to jobs@nytw.org. Please include the job title along with your first and last name in the subject line.

 

 

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