Executive Assistant

Part time / $20-25 hourly / Fisher Center at Bard / Annandale-on-Hudson, New York

As a connector between the Executive department’s two leadership roles, the Executive Assistant facilitates and supports artistic, fiscal, fundraising, and management coordination through clear, consistent, and timely communication with internal and external stakeholders.

This position is a dual report to the Fisher Center’s Artistic Director/Chief Executive and Chief Operating Officer. The Executive Assistant also collaborates often with colleagues in the various other departments: Development, General Management, Finance & Administration, Audience & Member Services, Producing, and Production.

This is a non-exempt (overtime eligible) hourly position, approximately 20-24 hours/week; rate range is $20–25, depending on experience.

While most duties may be performed remotely, this position will require occasional on-site and physical presence at the Fisher Center.

RESPONSIBILITIES

Manage calendars for the Artistic Director/Chief Executive (AD) and Chief Operating Officer (COO)

Additional calendar management tasks include frequent coordination with the calendars for the senior staff team and other key Bard College offices

Maintain organization-wide use of Google Calendars in collaboration with General Manager and Director of Finance and Administration

Manage AD and COO communications as needed, including phone, postal mail, and email

Assist with drafting of communications and correspondence

Collaborate with the Director of Institutional Advancement for tracking of donor cultivation initiatives

With Finance and Administration staff, provide support as needed for reconciliations and reimbursements for AD and COO’s credit card use and expenses

Coordinate booking of travel arrangements, event reservations, and other related expenses

Oversee special projects; provide tracking of workflow, task management, and project status

Act as primary logistics liaison to the Fisher Center Advisory Board members

Coordinate calendar availability for board meetings

Support internal preparation schedule and communications

Compile, prepare, and distribute materials for Advisory Board meetings

Collect, file, and compile press clips on an on-going basis for Advisory Board communications and other development purposes

Facilitate cross-department and cross-program communication; resolve day-to-day administrative and operational issues between programs and departments

Prepare and distribute staff meeting agendas and materials; reserve meeting locations; support setup and breakdown meeting spaces; take minutes and distribute as appropriate

Regular meetings this applies to: all-staff meetings; senior staff meetings; advisory board meetings; other internal meetings as needed

Provide administrative support including project filing and archives, errands, research and reporting, information technology support, receiving and directing visitors, and document editing

Assist with arrangements for VIP visitors; conduct campus and Center tours as needed; maintain familiarity with Fisher Center events and artists, Bard College facilities, events, departments, personnel, and local area attractions and geography

Includes booking area accommodations and travel for VIPs as needed

Assist with planning and execution of assigned special events

Support management of RSVP lists, email communication, check-in, and recording of attendance data

Provide support for institution, staff, and VIP gifts, cards, and special celebrations

Fulfill other duties as assigned

Company-Wide Responsibilities:

The Fisher Center is currently undergoing an organization-wide process of change toward becoming an anti-racist, multicultural institution. All on staff are expected to:

Commit to anti-racism and inclusivity at the Fisher Center. This includes participating in any trainings when scheduled, supporting departmental, company-wide, and cross-departmental collaboration in issues of diversity, equity, and inclusion, and furthering your own independent journey with anti-racism

Contribute in meaningful ways to the organizational culture

REQUIRED QUALIFICATIONS

EXPERIENCE

At least 3 years professional work experience in administrative roles

KNOWLEDGE, SKILLS, AND ABILITIES
Excellent organization skills, communication skills, and superior attention to detail

Must be able to work closely with other team members, and be comfortable working in a fast-paced environment and solving problems quickly

Valid driver’s license and access to a vehicle and/or ability to travel reliably locally is preferred

Working knowledge of Google Suite

Prior experience with AirTable and/or Tessitura a plus

Successful candidates are collaborative, self-motivated, and bring a positive, can-do attitude!

PREFERRED QUALIFICATIONS

Interest or background in the arts, with experience and/or studies in the performing arts

Working knowledge of Airtable, a plus

WORKING CONDITIONS

Must be able to work evenings and weekends as needed

LOCATION

Bard’s beautiful 1,000-acre campus is situated on the east bank of the Hudson River, in Annandale-on-Hudson, New York. Community life is defined by numerous cultural and recreational opportunities in the surrounding historic Hudson River Valley and by proximity to New York City. Nearby towns and villages include Rhinebeck, Tivoli, and Red Hook, New York.

ABOUT THE FISHER CENTER

The Fisher Center develops, produces, and presents performing arts across disciplines through new productions and context-rich programs that challenge and inspire. As a premier professional performing arts center and a hub for research and education, the Fisher Center supports artists, students, and audiences in the development and examination of artistic ideas, offering perspectives from the past and present, as well as visions of the future. The Fisher Center demonstrates Bard’s commitment to the performing arts as a cultural and educational necessity. Home is the Fisher Center for the Performing Arts, designed by Frank Gehry and located on the campus of Bard College in New York’s Hudson Valley. The Fisher Center offers outstanding programs to many communities, including the students and faculty of Bard College, and audiences in the Hudson Valley, New York City, across the country, and around the world. Building on a 163-year history as a competitive and innovative undergraduate institution, Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders.

Learn more about the Fisher Center, its programs, and its values at fishercenter.bard.edu/about.

ABOUT BARD COLLEGE

Founded in 1860, Bard College is a four-year residential college of the liberal arts and sciences located 90 miles north of New York City. With the addition of the Montgomery Place estate, Bard’s campus consists of nearly 1000 park-like acres in the Hudson River Valley. It offers bachelor of arts, bachelor of science, and bachelor of music degrees, with majors in nearly 40 academic programs; graduate degrees in 11 programs; nine early colleges; and numerous dual-degree programs nationally and internationally. Building on its 163-year history as a competitive and innovative undergraduate institution, Bard College has expanded its mission as a private institution acting in the public interest across the country and around the world to meet broader student needs and increase access to liberal education. The undergraduate program at our main campus in upstate New York has a reputation for scholarly excellence, a focus on the arts, and civic engagement. Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders. For more information about Bard College, visit bard.edu.

Application Instructions

Complete the application form here: https://formfacade.com/sm/HSc-37XiT.

Applications for this position will be reviewed on a rolling basis until the position is filled.

For any questions or issues with the application form, please contact fcjobs@bard.edu.

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.