Travel & Transportation Company Manager

Part time, Seasonal / $15,450 - $20,000 / Fisher Center at Bard / Annandale-on-Hudson, New York

Over eight weeks this summer (June-August), Bard SummerScape, a multi-arts festival presented by the Fisher Center at Bard, returns with a full season of dance, theater, opera, music, and the beloved Spiegeltent, staged for in-person audiences from Bard’s idyllic 1,000-acre campus and its Frank Gehry-designed performing arts center.

The Company Management team works as the key artist services representatives, providing accommodations and services to 400+ SummerScape and Bard Music Festival visiting artists and seasonal staff, specifically in the realms of transportation, housing, and hospitality. The team strives to create a people-centered, hospitality-minded environment for all participants.

Area Company Managers report to the head of Company Management and work closely with artists, production staff, project producers, administrative staff, and box office staff. They will supervise the Company Management Assistants, and collaborate with the other Area Company Managers (including Housing, Hospitality, Spiegeltent, and Opera Company Managers), as well as company management for visiting artists.

This is a seasonal, exempt position from approximately March 15 to August 24, 2024. Compensation will range from $15,450-$20,000, commensurate with experience and availability.

Hours will be approximately 10–20 hours/week from March 15 to April 30 (remote) and approximately 40 hours/week (on-site) from May 1 to August 24. This position requires flexible work hours and evenings/days reflective of the dynamic schedule of a performing arts festival.

Some site visits and in-person prep meetings prior to May 1 may be requested, availability permitting—transportation and lodging costs will be covered.

Local residence is required from May 1 to August 24; campus housing will be provided free of charge if needed, including a single bedroom and shared amenities based on availability. Beginning May 28, all employees are able to receive three meals a day, breakfast, lunch, and dinner, Monday through Friday, for free via Bard Dining, and twice a day, brunch and dinner, Saturdays and Sundays.

RESPONSIBILITIES

Job Responsibilities:

• In collaboration with the head of Company Management, designing and implementing a system to manage transportation and travel needs across the festival artists and staff, and communicating this information to all stakeholders.
• Communicating with staff and artists about arrival/departure plans and any necessary adjustments, including making/adjusting bookings, troubleshooting any delays/cancellations, and ensuring information flows to festival staff as need be.
• Overseeing the day-to-day planning and facilitation of travel and transportation of festival artists and staff, including arrivals/departures and local transportation needs, e.g. grocery store runs, production needs, etc.
• Coordinating transportation needs with availability of Company Management Assistants and Drivers.
• Driving company vehicles for various festival purposes, as needed.

General Company Management Responsibilities:

• Developing an artist-centered, hospitality-minded, safe, and comfortable environment for all visiting artists, crew, and staff.
• Supporting special programming events, including first rehearsals and opening nights.
• Creating and distributing itineraries, welcome packets, and other resources.
• Contributing to management of the department budget, including tracking and reconciling.

Company-Wide Responsibilities:

The Fisher Center is currently undergoing an organization-wide process of change toward becoming an anti-racist, multicultural institution. All on staff are expected to:

Commit to anti-racism and inclusivity at the Fisher Center. This includes participating in any trainings when scheduled, supporting departmental, company-wide, and cross-departmental collaboration in issues of diversity, equity, and inclusion, and furthering your own independent journey with anti-racism.

Contribute in meaningful ways to the organizational culture.

WORKING CONDITIONS

Bard College currently requires all employees to be fully vaccinated, including booster.

LOCATION

Bard’s beautiful 1,000-acre campus is situated on the east bank of the Hudson River, in Annandale-on Hudson, New York. Community life is defined by numerous cultural and recreational opportunities in the surrounding historic Hudson River Valley and by proximity to New York City. Nearby towns and villages include Rhinebeck, Tivoli, and Red Hook, New York.

ABOUT THE FISHER CENTER

The Fisher Center develops, produces, and presents performing arts across disciplines through new productions and context-rich programs that challenge and inspire. As a premier professional performing arts center and a hub for research and education, the Fisher Center supports artists, students, and audiences in the development and examination of artistic ideas, offering perspectives from the past and present, as well as visions of the future. The Fisher Center demonstrates Bard’s commitment to the performing arts as a cultural and educational necessity. Home is the Fisher Center for the Performing Arts, designed by Frank Gehry and located on the Bard College campus in New York’s Hudson Valley. The Fisher Center offers outstanding programs to many communities, including the students and faculty of Bard College and audiences in the Hudson Valley, New York City, across the country, and around the world. Building on a 163-year history as a competitive and innovative undergraduate institution, Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders. Learn more about the Fisher Center, its programs, and its values at fishercenter.bard.edu/about.

ABOUT BARD COLLEGE

Founded in 1860, Bard College is a four-year residential college of the liberal arts and sciences located 90 miles north of New York City. With the addition of the Montgomery Place estate, Bard’s campus consists of nearly 1,000 park-like acres in the Hudson River Valley. It offers bachelor of arts, bachelor of science, and bachelor of music degrees, with majors in nearly 40 academic programs, graduate degrees in 11 programs, nine early colleges, and numerous dual-degree programs nationally and internationally. Building on its 163-year history as a competitive and innovative undergraduate institution, Bard College has expanded its mission as a private institution acting in the public interest across the country and around the world to meet broader student needs and increase access to liberal education. The undergraduate program at our main campus in upstate New York has a reputation for scholarly excellence, a focus on the arts, and civic engagement. Bard is committed to enriching culture, public life, and democratic discourse by training tomorrow’s thought leaders. For more information about Bard College, visit bard.edu.

Requirements

EXPERIENCE

At least three years of professional and supervisory experience in hospitality/company management, theater management, and/or retail/customer service industry.

KNOWLEDGE, SKILLS, AND ABILITIES

• A welcoming demeanor and positive attitude are a must. Company Management team members are often the first person that visiting artists, personnel, and the public will meet while at the festival.
• No two days will be the same; the ideal candidate will be flexible, collaborative, and possess a willingness to jump in to handle high-priority tasks with the team. They should have a ‘no task is too small’ mindset.
• Excellent organization skills, communication skills, and superior attention to detail.
• Must be able to work closely with other team members, and be comfortable working in a fast-paced environment and solving problems quickly.
• Proficiency with Google Suite (Sheets, Docs, shared Drives).
• Only candidates with a valid driver’s license will be considered.

PREFERRED QUALIFICATIONS

• Interest or background in the performing arts is highly encouraged, e.g. work experience and/or studies in the performing arts.
• Familiarity/experience with AirTable will be beneficial.
• Van driving experience is a plus.

Application Instructions

Complete the application form here: https://formfacade.com/sm/9SrtHYeIw.

Applications for this position will be reviewed on a rolling basis until the position is filled.

For any questions or issues with the application form, please contact fcjobs@bard.edu.

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.